Executive Meeting Minutes Tuesday February 13, 2024

Executive Meeting Minutes

February 13, 2024

Present: Nicole Shedden, Warren Duckworth, Jenny Borshoff, Aaron Holand, Wayne Pignolet and John Howell (non-voting member)

Secretary: Dianne Duckworth

Treasurer: Sarah Paisley

RVP and DG: Scott Vogel (DG-NE)

Meeting called to order: 8:04 pm (EST)

• January meeting minutes: Approved via email vote 2/21/24
• Secretary’s Report: Dianne Duckworth
  1. Membership: January 2024 – 174 February 2024 – 351 (+177)
  2. Updating class trophy history for chevron events on the website is ongoing
• Treasurer’s Report: Sarah Paisley
  67. January 2024 P&L: Total Income $23,067.80, Total Expenses $5,925.40, Net Income $17,142.40
  68. 2024 Balance Sheet: Total Assets- $87,277.17
  69. Financial Report: Approved via email vote 2/21/24
  70. 2023-2024 Budget: Approved via email vote 2/21/24
• First VP’s Report: Warren Duckworth
  1. MWW and MWE
     1. MWW- 37 boats and overall the regatta went well
     2. MWE- 31 boats registered: Tommy Glenn sending weekly notices and FWYC seems to be prepared
  2. Nationals 2024
     1. Past President and Past Championship were given a week prior to open registration to register
     2. Registration is live as of 2/13/24

• Mark Foster is PRO

1. National 2025
   1. Bid for Nationals 2025 from Sandusky Sailing Club; Nationals Site Selection Committee completed the Bid Assessment, all with positive marks for Sandusky
   2. Dates for 2025 Nationals is August 1-9

• Camping is available at the club

1. Craig Koschalk will present bid at GB meeting March 11

• Second VP’s Report: Jenny Borshoff
  1. 5 members added Google Group
  2. Met with Nicole to talk about social media
  3. Will meet with Aaron to talk further about promoting Bagpipe articles on social media

• Third VP’s Report: Aaron Holland
  2024. Youth Member (under 26) has been to $0 fee 2024. Working with Dianne to change on Clubspot
  2025. Social Media teams need to be revisited
  2026. Key Event Management Planning Committee has reviewed the documentation and is compiling a plan for completing the document
  2027. Bill Crawford is looking at $250.00 a day for photos and interviews at MWE. Will work with him to negotiate a lower fee.
  2028. Submitted a preliminary draft of the National Duration Committee to be reviewed by the ExCom. Planning to deliver recommendations to GB 2 weeks prior to MWE
• Chief Measurer: Wayne Pignolet
  1. Followed up with Craig Koschalk: decided nothing more needs to be done on his sail purchases
  2. JD Reddaway has not sent any amendment proposal in to be viewed: will contact him
  3. Sail acquisition rules need to be clarified for members, particularly regarding used sails
• Past President’s Report: John Howell
  1. Endowment Fund: draft document should be ready by mid-March
  2. Fleet Boat Grant Program document is in progress and should be ready by mid-March. TCA has 2 Thistles to be given out when all the paperwork is done
  3. Spoke at MWW to get interest and will speak at MWE to spark interest in the Endowment
  4. Mold Committee: reached out to four builders by email and now will contact by phone. Talked to Chip Balough about the storage of the molds and they do not need to be moved right now.
  5. Junior and Women recognition and awards at chevron events are currently not consistent; will explore options.
• President’s Report: Nicole Shedden
  1. Requested that ExCom Committee review past minutes to generate reports for March GB meeting
  2. NRC committee members: Sent recommendations to Chris Murphy
  3. Changing Bagpipe membership ad family section from “Owners including: husband, wife, and children under 21” to “Owner and immediate family (married couple, children and stepchildren under 21)” to bring it in alignment with Bylaw II.1.b
  4. North Cape Yacht Club (LaSalle, MI) has expressed interest in hosting 2026 Nationals. Nicole requested ExCom think about pros and cons of back-to-back Nationals in the Midwest region. Will bring up at GB meeting
  5. Thank you to Warren for managing the website hosting move and John for giving MWW regatta organizer gifts
• Old Business:
  1. Nicole will email 4 Strategy Project Scopes to ExCom for review; will vote on each at next meeting
     1. Create a mentoring program
     2. Review our governance for long term consistency and efficiency

• Develop diversity and inclusion plan

1. Create a Strategy Implementation Plan

• Adjourned: 9:PM (ET)
• Next meeting: March 4, 2024, at 8:00pm ET/ 5:00pm PT