Executive Meeting Minutes Thursday October 17, 2023

Executive Meeting Minutes

Thursday October 17, 2023.

Present: Warren Duckworth, Nicole Shedden, Aaron Holland, Wayne Pignolet, Jenny Borshoff and John Howell (non-voting member)

Absent: Sarah Paisley, Secretary, Dianne Duckworth

RVP and DG: Blair Dryden, Paul Cone

Meeting called to order: 8:06 pm (EST)

• September meeting minutes will be approved at a later date
• Secretary’s Report: Dianne Duckworth
  1. Membership: August 2023: 586; September 2023: 589 (+3)
  2. National 2023 Trophies have been ordered
• Treasurer’s Report: Sarah Paisley: will be approved via email
  377. September 2023 P&L: Total Income $377.00, Total Expenses $2,382.47, Net Income $ -2,005.47
  378. 2023 to September 2023 P&L 2023: Total Income $69,278.23, Total Expenses $43,965.57, Net Income $25,312.66
  379. Invoices sent out advertisers and working on an Advertisement Agreement Form for the first of the year
• First VP’s Report: Warren Duckworth (Last report on 2^nd VP’s report)
  1. Bagpipe
     1. 1^st deadline for articles for the Dec./Jan. Bagpipe
     2. Doug Labor and Harken Derm are dropping their ad in the Bagpipe.

• Remaining advertisers are North Sails, Evolution Sails, Beacon Composites, Rooke Covers

1. Website advertisers are Rooke, Beacon, Evolution, Harken Derm: will need to be adjusted to match Bagpipe

1. Google Groups: Members- 566 (+1) and no issues in forum
2. Website
   1. Spoke with a vendor that is willing to maintain our plug-ins but not content
   2. Will meet with Jenny to demonstrate publishing on website
3. Facebook, Instagram, & YouTube
   1. Will work with Jenny and Nicole to discuss how to move forward
   2. Nicole will meet with Jenny and Aaron to discuss the duties of maintaining these public forums

• Second VP’s Report: Jenny Borshoff
  1. No official report
  2. Met with Warren on duties of 2^nd VP

• Third VP’s Report: Aaron Holland
  1. Working on article for the Under 26 Free Membership to be put in next issue of the Bagpipe
  2. Working with Nicole on templates for Facebook and Instagram
  3. Update on Event Management Plan- Working with Joy Martin on the guidelines for running any level of a regatta including guidelines for the NRC. The goal is to make the process easier to run a regatta.
• Chief Measurer: Wayne Pignolet
  1. 3 CMR’s that will need to be approved at the next GB meeting in March 2024
     1. Hiking Line modification on how to attach it to the boat
     2. Definition clarification on “while racing” specifically on electronics

• CMR for CB shims that will come out in the next Bagpipe

2023. Extension expiration on the Ray Marine Compass will expire Dec. 31, 2023. Those who have one will need have the Tactics capabilities disabled by manufacturer or purchase a new compass for 2024

1. Will need variances for:
   1. Craig Koschalk- sail acquisition
   2. JD Reddaway for reefing patch. JD needs to write an amendment. Wayne will speak to JD about this.

• Past President’s Report: John Howell
  1. Strategy Plans
     1. Working on Fleet Boat Grant and Endowment for supporting the Boat Grant program
     2. Working with Matt Fisher on Boat/Fleet Boat Grant: draft has been written

• John will send out an overview of both grants to be reviewed by ExCom for changes

1. Once ExCom reviews and approves, John will write a charter.

1. G&P Trophy
   1. Paul Cone had someone make a base for the G&P trophy and a storage and shipping container
   2. $150.00 has been approved for this purchase

• John Howell recommended paying an additional $50.00 for the work as a thank you.

1. The PNW Molds- John put a committee together to evaluate the molds and decide what can be done with the molds. Committee: Paul Cone, Chris Pollack, Chris Murphy, Larry Liggett, and John Howell
2. John is still planning to send Ashli Slawter the feedback from Thistle Class on the 2023 Nationals

• President’s Report: Nicole Shedden
  1. Completed the ExCom Meeting schedule and sent schedule to all GB members for transparency
  2. Appointed John Howell to the Nominating Committee and will be assigning two more members
  3. RVP’s update- Craig Koschalk GL, Tommy Glenn SE, Blair Dryden CS, have agreed to stay on as RVP’s. Will speak to Dave Hansen AC and touch base with Jenny Borshoff about the PC region
  4. Thanked Warren and Jenny for setting up a transition meeting
  5. Setting up 1 on 1 meeting schedule with ExCom committee members
  6. Joined the US One Design Committee to keep up with US sailing changes
     1. Want to promote TCA members to be considered for US One Design Awards
  7. Committee for Chevron Events Liaison Regatta Role: Nicole Shedden, John Howell, Wayne Pignolet, Greg Griffen, and Tommy Glenn. Committee will make a resource guide, with templates to help with SIs and NORs
• New Business: Nicole Shedden
  11. Appoint DG’s for 2024 under Article 11.3.d with consensus input from members of the district
      1. DG: Diana Young-Pavia (C), motioned and passed
      2. DG: Paul Abdulah (FLA), motioned and passed

• DG: Adam Young (SA), motioned and passed

1. Discussed creating a systematic master list of Constitutional amendments proposals and clarity edits

• Adjourned: 9:40 PM (ET)
• Next meeting: November 14, 2023 at 8:00pm ET/ 5:00pm PT