Executive Meeting Minutes December 9, 2025

Executive Meeting

December 9, 2025

Present: Aaron Holland, Chris Murphy, Paul Cone, Dave Hudson,  and Warren Duckworth,  (non-voting member)

Parliamentarian: Joy Martin

Secretary: Dianne Duckworth

Treasurer: Sarah Paisley

Not Present: Wheeler Sutton, 3rd VP

• Meeting called to order at 8:10 PM ET

• November minutes: To be voted on by email

• Secretary’s Report: Dianne Duckworth

1. 1. 1. October 2025, 517 November 2025, 518;( November 2024 580 & November 2023, 592 memberships)
      2. District Reports have been sent to RVP’s and DG

• Treasurer’s Report: Sarah Paisley

1. 1. 1. Nov. 2025 P&L: Total Income- $ $9,235.15; Total Expenses- $13,561.71; Net Income -$4,326.56
      2. November 2025 Balance Sheet: Total Assets  $138,794.14
         1. Operating: 11,260.99
         2. G&P: $127,903.11
            1. 102,000  in endowment funds

• First VP’s Report: Chris Murphy 

1. 1. 1. MWW & MWE – seem to have everything under control.
         1. Vakaros implementation is an issue of much discussion, they are taking two slightly different approaches with implications for costs.
            1. Vakaros back-end – MWW using San Diego YC, MWE renting ($500) from Florida YC
            2. MWW has 20 loaner units, socializing cost over all competitors who need compassing.  MWE $175 per day for rental from Vakaros.
            3. Concerns of mounts and helping competitors correctly locate compasses in the boat.
         2. This will need to be discussed in an ExCom Meeting
      2. Nationals 2026 – heard from Marty, he says everything is under control and will keep me updated.  I’ll try to have a touch base call after the New Year.  Looking for advice from ExCom on things he might be missing? See Key Event Management Plan.
         1. Mint Julep may be overlooked, the deed of gift is very specific. It is located in the Trophy Bible
      3. Nationals 2027 – need to connect with Craig Koschalk on a formal proposal, and reconvene the site selection committee to review.
      4. Interdistricts 2026-Need to follow up with RVPs.
      5. Districts 2026-Need to follow up with RVPs to make sure they are following up with DGs.

• Second VP’s Report: Paul Cone

1. 1. 1. MWW Planning
         1. RaceSense survey got 17 responses; was hoping for more but still useful data
         2. Working with PRO to figure out Vakaros; mounts still a question; waiting to hear more from Paul K via Phil G
         3. Dave Perry event on Thursday confirmed
         4. SI’s being worked on; Wayne B working on judges
         5. Goal is NOR by 12/15
         6. Coordinating with MWE on RaceSense costs from Vakaros
         7. Next meeting 12/18
      2. Bagpipe
         1. Dec/Jan posted and mailed
         2. Next deadline Jan 1 (hard deadline)
      3. Website
         1. Cloned to different host; performance is improved but need to do more testing
         2. Nationals – connected with Marty about Nationals pages on website
      4. Builder Committee
         1. NW builder interested interested
         2. Next meeting postponed to 12/18
         3. Survey still ready to post
      5. Still need to meet with Nicole about compass raffle

• Third VP’s Report: Wheeler Sutton- No report-not present

• Chief Measurer: Dave Hudson

1. 1. Digital Race Management Committee
      1. I sent an email to members for the purpose of scheduling a meeting. Heard back from one member, waiting on the other two. Will send a reminder email this week.
      2. I sent everyone the charter and the results of the GB meeting regarding the temporary ruling.
   2. Official Measurement Certificate

1. i)  Received an inquiry regarding an inconsistency between the building plans and the

    measurement form, from a member. 

1. ii) The issue is the published tolerances of the half-breadths of the hull and the “B”   measurement on

     the official measurement form. The “B” measurement is the maximum beam of the hull at station

     5’-6”, which is 5’-4 1/8” +/-  1/2”. The tolerances on the half-breadths is ½”. Since they are

     half-breadths, the full tolerance across the hull would be 1”. In this case the measurement form

     should also list the tolerance as 1” instead of ½”. That’s the question. I’m going over the plans and

     measurement form and looking for history on this.

iii) Last minute addition: Do we have measurement forms in a database? I’d like to get a 

     sample of the “B” measurement from a cross-section of boats.

1.   Does anyone care to comment on the history of the official measurement certificate? When was it

                        adopted? How were the measurements selected?

• Past President’s Report: Warren Duckworth

1. 1. 1. The Nationals Survey for 2025 to be sent out in mid-December to all National’s participants
      2. Endowment Committee 11-19-25
         1. The committee is looking to spend up to $5k for double deck trailer plans. The committee will be submitting a proposal.
         2. As of the last meeting 11/19, Blair is working through the information to decide which company to place the funds.

• President Report: Aaron Holland

1. 1. 1. Seeking RVP for Atlantic Coast region
      2. Vakaros Survey closed

• Old Business

1. 1. 1. Boat Grant Committee: Warren has received a few names for possible committee members. He will start making contact to see who may be interested.
      2. Change default Bagpipe delivery to electronic for all?
         1. Require opt in for print copies via email to Dianne
            1. Phased approach – keep settings until July
            2. Inform membership of change
            3. Incorporate DG’s for information distribution
      3. Use of AI for meeting notes
         1. Permission? Notification?
         2. Paul to research how customizable Zoom AI is.  Can we shut certain parameters off?  AI Companion vs. AI Notetaker for larger meetings.

• New Business: None

• Next ExCom Meeting: Tuesday, January 13th, 2026, at 8:00 PM (ET)

• Adjourn 9:40 PM ET