Executive Meeting Minutes Tuesday January 9, 2024

Executive Meeting Minutes

Tuesday January 9, 2024

Present: Nicole Shedden, Warren Duckworth, Jenny Borshoff, Aaron Holland, Wayne Pignolet and

John Howell (non-voting member)

Secretary: Dianne Duckworth

Treasurer: Sarah Paisley

RVP and DG: Scott Vogel (DG-NE), Tommy Glenn (RVP-SE), Doug Kitchin (DG-NJ), Julie Irwin (DG-PNW)

Meeting called to order: 8:04 pm (ES

• November meeting minutes: Approved
• Secretary’s Report: Dianne Duckworth
  1. Membership: As of January 9, 2024 – 174
  2. 2023 Membership Report: Memberships: 592, New Memberships: 41, and Cancelled: 8
  3. Updating all chevron event results on the website, hopefully by end of January
• Treasurer’s Report: Sarah Paisley
  29. December 2023 P&L: Total Income $1,029.40, Total Expenses $6,087.56, Net Income $ -5,058.16
  30. 2023 to December 2023 P&L 2023: Total Income $72,603.63, Total Expenses $58,114.20, Net Income $14,489.43
  31. Clubspot does not have a check box giving members the option to pay the transaction fee
  32. Delivered the budget to Nicole, who will forward to the ExCom to review before the February meeting
• First VP’s Report: Warren Duckworth
  1. MWW and MWE
     1. MWW- Registration is up on Clubspot and the TCA website has a registration link, multiple Google Group notices have been sent. As of 1/8/24, 19 boats registered
     2. MWE- Registration is up on the Yacht Scoring and the TCA website has a registration link, one Google Group notice has been sent. As of 1/8/24, 5 boats registered
  2. Nationals 2024
     1. Initial regatta notice is on the website
     2. Registration planned to open this month

• Met with team from Lake Hopatcong; Tom’s River YC is enthusiastic to have TCA Nationals, all is on track

1. National 2025
   1. Bid for Nationals 2025 from Sandusky Sailing Club; Nationals Site Selection Committee completed the Bid Assessment, all with positive marks for Sandusky
   2. Possible dates are June 6-14, 2025 or August 1-9, 2025. Will have Site Selection Committee to select the dates within the next two weeks

• ExCom will vote on final approval in February per Bylaw XIV.3.e; Nicole asked that a bid overview presentation be ready for MWE

1. Website
   1. Transferring our website to Bluehost is going slow and an initial copy of website has been made
   2. Working on re-pointing the domain

• Second VP’s Report: Jenny Borshoff
  1. Will schedule a meeting with Warren Duckworth to discuss 2^nd VP’s duties regarding the website

• Third VP’s Report: Aaron Holland
  1. National Duration Committee will meet this coming week to complete the First Recommendations for the next ExCom meeting in February
  2. Key Event Management Planning Committee: Joy Martin, Judy Gesner, Betsy Yingling, and Aaron Holland will be meeting to discuss the Key Event Management Plan.
  3. Gave information on videography for MWE. Bill Crawford, recommended by Jerry Pignolet, is willing to do this and will put together a promotional video for the TCA. Aaron will contact Bill Crawford and Jerry Pignolet to get a meeting set up with Tommy Glenn and John Ferris
• Chief Measurer: Wayne Pignolet
  1. Will follow up with JD Reddaway to have amendment ready for MWE GB meeting in March
  2. Article in February – April BP issue is discussing boat safety and seat tank integrity
• Past President’s Report: John Howell
  1. Thistle Growth Partnership Program: Met with committee and moving forward on Charter for the Endowment
  2. Met with a lawyer about legalities of an Endowment Fund. The lawyer will work with the committee in creating the necessary legal documents.
  3. Planning to speak at MWW and MWE to spark interest in the Endowment
• President’s Report: Nicole Shedden
  1. Confirmed Scott Griffin will remain as Amendment Committee Chairperson for 2024
  2. MWE trophies: Determining who owns each trophy (TCA or SPYC). Need to have trophies brought to Ft. Walton MWE 2024
  3. Will ask Chris Murphy, the NRC for 2024, to complete the list of committee members. To include three members of the GB, the NJ DG, and a local rep.
• Old Business:
  1. Reviewed Strategy Project Charters
     1. Thistle Growth Partnership Program Charter approved last Ecom meeting
     2. The Next Generation Charter was approved by email since last meeting in December.
        • John stated we need to have the Fleet Boat Program follow the 501c3 filing information from the original determination letter to be in compliance
     3. Project Scopes for 4 more high-priority Strategy Projects have been assigned.

• Adjourned: 9:13 PM (ET)
• Next meeting: February 13, 2024, at 8:00pm ET/ 5:00pm PT

Congratulations Jenny, for the purchase of Thistle 3669!